Shipping and Receiving Clerk I-III

Job Description

GENERAL JOB SUMMARY:

Verify and retain records on incoming or outgoing shipments.  Compares identifying information of incoming or outgoing shipments to verify against bills of lading, invoices, orders, or other records. May route items to departments.

ESSENTIAL JOB FUNCTIONS:

The duties and responsibilities listed below apply to all levels of Shipping & Receiving Clerks.  Each level of Shipping & Receiving Clerk has additional duties and responsibilities, as listed below.

All levels:

• Maintains files and records of shipping and receiving documents for domestic and international transactions.
• Prepares documentation for shipment of materials, parts, finished goods and related items.
• Verifies incoming shipments for the appropriate items, records and signs for shipments.
• Verifies incoming shipments are free of damage or reports damage to Supervisor.
• Unloads and loads.  Wide variety of freight from box trucks, flat beds, vans, etc..
• Checks items to be shipped against work orders to ascertain that quantities, destinations and routings are correct.
• Verifies that materials received are as ordered in both type and quantity.
• Routes incoming shipments and documents to the proper departments or destination.
• Ensures ERP is accurate with receiving of P.O.’s and out-process work orders.
• Follows Customer or internal Packaging Requirements, including labeling, and packages shipments sufficiently to avoid shipping damage.
• Identifies and reports part discrepancies.
• Uses a forklift truck, hoist, or other material handling equipment.
• Looks for dock safety concerns and when identified, reports them to supervisor.
• Follows all ISO procedures.
• Maintains a clean work area and ensures strict adherence to the 5S Standards.
• Drives company vehicles and sustains valid driver’s license to safely perform delivery functions in compliance with all regulatory requirements applicable.
• Loads, unloads and delivers material between Kratos and Customer locations via Company Truck.
• Makes sure to have appropriate authorization/documentation for all items transporting between facilities.

Shipping/Receiving Clerk II

• Works under general supervision.
• Trains less skilled Shipping & Receiving Clerks.
• Performs all Shipping and Receiving functions.
• Identifies process deficiencies and reports to Supervisor.
• Identifies part discrepancies and reports to Supervisor with recommendations for correction.
• Ensures that Hazmat materials shipped or received are accompanied with a Safety Data Sheet, as applicable.
• Maintains both Shipping and Receiving areas per company requirements and management direction without direct supervision.
• Understands and is responsible for shelf-life requirements and labeling upon receipt.
• Ensures that all export requirements provided by Trade Compliance Manager are adhered to.
• Completes Fedex and UPS shipments with minimal guidance.

• Shipping/Receiving Clerk III

  • Maintains the necessary government required security clearance for transporting, handling and shipping collateral materials and access to SCIF and SAPF when required.
  • Works under minimal supervision.
  • Mentors and trains Shipping & Receiving Clerk I-II.
  • Creates documentation and assigns correct descriptions and UN numbers on bills of lading where applicable.
  • Receives all “non-product” receipts.
  • Provides input to Shipping and Receiving departmental work instructions and the related matrix.
  • Ensures proper process is followed for RMA and RTV processing.
  • Provides assistance to the Traffic Coordinator in performing negotiation, quoting, and specialized packaging development.
  • Confirms that Customer or internal Packaging Requirements are followed, including labeling, and that shipments are packaged sufficiently to avoid shipping damage.
  • Performs cycle count inventories, as needed for shipping/receiving packaging and supplies.
  • Identifies and researches process deficiencies and inventory discrepancies and reports recommendations for correction to Inventory Analyst.
  • Processes and documents incoming engine receipts via ERP.
  • Provides backup support, as required, to the Traffic Coordinator.
  • Assists Property Administrators and Inventory Analysts with audits, as needed.
  • Assists Property Administrators as needed to perform shipping functions related to Plant Clearance approved dispositions.
  • Performs safety inspections and reports any issues to the  Shipping and Receiving Supervisor.
  • Ensures that all export requirements provided by Trade Compliance Manager are adhered to
  • Processes UPS and Fedex Shipments.

   

  Other Job Functions – all levels

  • Other duties may be assigned

   

  SUPERVISORY RESPONSIBILITY:  

  None

Experience and Skills

 KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:   

Each successive level of Shipping & Receiving Clerk builds on the identified typical knowledge, skills and abilities listed for the previous level(s) Shipping & Receiving Clerk. 

All levels:

• Ability to maintain sensitive and confidential information as required by government standards
• Ability to interact effectively with peers and supervisors
• Ability to interact appropriately with the public when necessary
• Ability to adhere to workplace rules
• Ability to obtain and maintain required certifications/training to safely operate forklift truck, hoist, or other material handling equipment.
• Ability to communicate clearly, both in writing and verbally.
• Must be able to demonstrate accurate basic math skills.
• Must be able to demonstrate basic computer skills.
• Ability to obtain the Certifications required of Shipping/Receiving Clerk II-III or as needed to perform duties and functions assigned.

• Shipping/Receiving Clerk II

  • Basic to Intermediate computer skills with the ability to navigate around files.
  • Ability to obtain and maintain current certifications in IATA, DOT, HAZMAT, IMDG, as required.
  • Ability to obtain Alcohol, Tobacco and Firearms [ATF] explosive handling certification, if required.
  • Sustain active permit status as an Employee Possessor of Explosives.
  • Possess the ability to understand FAR and DFAR regulation clauses related to shipping and receiving.
  • Is trained in and understands Shipping and Receiving functions and possess the ability to perform functions.
  • Ability to identify process deficiencies.
  • Ability to identify part discrepancies and make recommendations for correction.

   

  Shipping/Receiving Clerk III

  • Intermediate to Advanced computer skills with the ability to navigate around files.
  • Basic Hazardous Materials Training preferred.
  • Experience shipping to foreign countries preferred.
  • Obtain and maintain current certifications of Shipping & Receiving Clerk I-II
  • Ability to understand and apply FAR and DFAR regulation clauses to job functions related to shipping and receiving.
  • Ability to distinguish the differences and ensure proper process is followed for RMA and RTV processing.

   

  EDUCATION AND EXPERIENCE:

  All levels:

  • Requires high school education or equivalent.
  • Preferably 1-3 years related experience in a Shipping or Receiving environment.
  • Must possess and valid state driver’s license and current motor vehicle insurance with clean motor vehicle driving record
  • May be required to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship). 

   

  Shipping/Receiving Clerk II

  • Preferably 4+ years related experience in a Shipping and Receiving environment.

   

  Shipping/Receiving Clerk III

  • Preferably 6+ years related experience in a Shipping and Receiving environment.
  • Must be able to obtain and maintains the necessary government required security clearance for transporting, handling and shipping collateral materials and access to SCIF and SAPF.

   

  WORK ENVIROMENT / PHYSICAL REQUIREMENTS:

  • Office and manufcaturing/shipping area environment with uncontrolled climate
  • Ability to stand and walk for long periods of time
  • Ability to perform repetitive motion (keyboarding, 10-key, phones)
  • Ability to lift up to 25 pounds
  • Standing, walking, bending, lifting, carrying, using material handling equipment.

   

  TRAVEL REQUIREMENTS: 

  N/A